Overview Position: Executive Personal Assistant | Household Manager
Location: Los Altos, CA (Hybrid, Local Candidates Only)
Compensation: $120K - $130K+ DOE
Benefits: Healthcare plan, retirement plan, 10 paid vacation days, 5 paid sick days, yearly performance review, discretionary bonus
Overview We are seeking a sharp, highly organized Executive Personal Assistant | Household Manager to support a dynamic Los Altos-based family that splits time between several properties. This full-time, hybrid role offers variety, autonomy, and the opportunity to truly impact the daily operations of a busy, high-profile household.
The ideal candidate thrives in a fast-paced, hands-on environment and enjoys being busy. You'll balance high-level executive support with household management, events, and personal tasks. Success in this role requires exceptional judgment, discretion, and professionalism, with the ability to read the room, anticipate needs, and stay calm under pressure.
This is a role for someone who enjoys logistics, loves hospitality, and is equally comfortable managing complex calendars, collaborating with household staff, planning events, and rolling up their sleeves to get things done.
Key Responsibilities Household & Property Management - Oversee logistics for three homes, including walk-throughs, troubleshooting, and ensuring properties are prepped and stocked.
- Occasionally drive to auxiliary properties (about one hour away) to check on homes and execute small events.
- Manage relationships with vendors and service providers, including housekeeping, gardening, pool maintenance, repairs, and more.
- Maintain household manuals, resource guides, and systems to ensure efficiency.
- Support technology needs across multiple homes, including Wi-Fi, Macs, PCs, iPhones, printers, TVs, and streaming services.
- Keep shared household spaces and home offices tidy, organized, and fully supplied.
- Collaborate with the family assistant/cook, including assisting with weekly menu planning.
- Manage household budgets, invoices, expenses, and charitable giving documentation.
- Ensure vehicles are well-maintained, registered, and insured.
- Serve as a trusted gatekeeper and first point of contact for the family.
- Handle household emergencies with discretion and problem-solving skills.
Executive & Administrative Support - Manage multiple complex calendars, including principals, children, household staff, and events.
- Track and reconcile expenses, preparing reports for the bookkeeper as needed.
- Organize documents for household, business, and philanthropic projects.
- Sort, review, and respond to daily emails, prioritizing critical items.
- Maintain filing systems-digital and physical-for smooth household and administrative operations.
- Keep the principal's office organized, visiting weekly for hands-on management.
Events & Hospitality - Plan, manage, and execute events-charity, social, and business-from start to finish.
- Handle RSVPs, guest communications, vendor coordination, and timelines.
- Maintain preferred vendor lists and event planning guides.
- Provide a warm, professional presence when entertaining guests.
- Hospitality or event management experience is a plus.
Personal Support - Run errands and assist with personal tasks as needed.
- Organize travel itineraries and documentation for family trips.
- Manage pet schedules and household logistics during family travel.
- Research and secure gifts, unique items, and restaurant reservations.
- Maintain curated lists of restaurants, experiences, and destinations.
- Organize and catalog family photos and memorabilia.
Qualifications - 3+ years in an EA or PA role supporting a high-level individual or family.
- 3-5 years of experience in both business and private home settings.
- Bachelor's degree preferred.
- Exceptional written and verbal communication skills; polished, professional, and personable.
- Strong judgment, discretion, and ability to work independently.
- Tech-savvy, with proficiency in Google Suite, Excel, QuickBooks, Dropbox, Canva, and both PC and Mac systems.
- Comfortable troubleshooting basic technology issues.
- Highly organized, detail-oriented, and thrives when multitasking in a busy environment.
- Strong hospitality mindset; enjoys planning and hosting events.
- Local to the Bay Area - no exceptions.
- Legally authorized to work in the U.S.
- Excellent employment references required.
Schedule - Primarily Monday-Friday, hybrid (some in-home, some remote).
- Flexibility for occasional evenings, weekends, and travel-related needs.
Ideal Candidate: You are proactive, service-oriented, and excited to collaborate with a close-knit household team. You take pride in representing the family with professionalism, kindness, and discretion. You enjoy being busy and making life easier for those around you-while keeping everything running smoothly behind the scenes.
